Surveyors

Regulatory paperwork and client communication records are a fundamental part of the surveying profession, which still largely relies on traditional methods to produce and organise contracts, bids, quantity measurements, quotes, insurance policies, invoices, client letters and floor plans. Finding specific and up-to-date records can be time consuming, which could hamper the efficiency of your practice and service quality. However, under tougher trading conditions, some practices are gradually falling behind in the race for operation efficiency given limited in-house resources and IT budget. This is where Virtual Practices comes to help - with zero capital investment, nor costs for hardware or software licences, all you need is an internet connection and we guarantee you with tangible benefits from day one.

Time Management and Billing

Time recording is possibly the most important day-to-day activity for the profession as it has a direct implication on the bottom line. Yet fee earners still often consider it a chore – largely due to the time recording systems in place rather than the task itself.

The outstanding simplicity of the time recording tool encourages all users to record their billable time every day, and check it against their target and client files, ensuring your business realises its full income potential. We’ve designed the on-screen running clock to be able to be activated anytime and anywhere within the system – it can even record time against activities carried out in the system automatically.


Client Centric Document Management

Virtual Practices automatically files and updates all your correspondence, emails, documents and forms in client order. So even when you’re under pressure, you can retrieve them quickly and easily, with a clear audit trail to prove due diligence. Storing your documents electronically has other benefits too. By eliminating paper storage, you don’t risk loss or damage and you save on valuable floor space. And it doesn’t matter how much data you need to store; as Virtual Practices is web-hosted, you simply access your information in seconds via your internet connection.

Secure and scalable

Being a fully-hosted system, neither will you need to worry about taking back-ups of your work or data - that's all done for you at a secure data centre, providing your business with a level of continuity and security that you could never expect to achieve running a system in-house. You can access all the software features from your Microsoft Outlook screen, and as it’s intuitive and logical, training time is minimal. So almost straight away, you can offer even better customer service and focus on more remunerative activities. For small to medium sized accounting practices, Virtual Practice is the host to a brighter outlook.

 

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